Deposit and payment records
- Keep receipts or written confirmations for deposits, rent and move-in payments.
- Record payment dates, amounts, methods and who received the money.
- Check local rules around deposits, fees and timelines for the property location.
- Avoid relying on verbal explanations only.
Move-in condition evidence
- Take photos or videos before placing furniture where possible.
- Record existing damage, wear, stains, missing items, appliance issues and cleaning concerns.
- Use a move-in condition form if one is provided.
- Send written notes within the required timeframe if local rules or the lease specify one.
Communication records
- Keep emails, messages, maintenance requests and responses.
- Confirm important instructions in writing, including repair promises or move-in arrangements.
- Save copies of the lease, addenda, inspection forms and receipts.
Renter and landlord benefits
- Renters have a clearer record of pre-existing issues.
- Landlords have a clearer handover record.
- Both sides can refer back to dated photos, forms and messages if questions come up later.
Important US note
- Deposit rules, deductions, notices and timelines vary by state and city. This page is general preparation guidance only and is not legal advice.
Use the US readiness checker
The LettingReady US checker helps turn preparation issues into a simple score and next-step request.
Related US rental preparation guides
Start the US readiness checkerGet a practical score and request reminders or professional help.US rental documents and checks before leasingOrganise lease-related documents, property records and move-in checks.US renter move-in checklistReview condition, cleanliness, access, utilities and records before or during move-in.US landlord rental readiness checklistPrepare a rental before a new renter moves in.US rental property condition checklistRecord property condition with photos and written notes.